Tuition Rates- Beaumont/Alameda Pre-k Program (BAPP)
Full Day 8:30-2:45/3:00 $475.00
Morning session 8:30-11:30 $345.00
Afternoon session 12:00-2:45/3:00 $345.00
Tuition will be paid from September through June. You will be charged the full tuition for the month regardless of absences due to illness or vacation, with the exception of the month of June. That month you will be charged a pro-rated amount.
Scholarships are available for families qualifying for federal free or reduced lunch.
Beaumont/Alameda Pre-k Program (BAPP)
4043 NE Fremont * Portland * OR * 97212
BAPP/IED Office:1320 NE Brazee St ∙ Portland OR 97212
503.287.9751 ∙ alamedaprek@gmail.com
Pre-K Program Policies 2011-2012
Center Licensing:
The BAPP/IED program is licensed by the State Employment Department/Child Care Division. We are inspected by the Child Care Division as well as the Health Department and Fire Marshall. All documents are posted on the parent information board outside of the classroom.
Director’s Office Hours:
If it is essential that you meet/talk on the phone with him, please set up an appointment at 503-287-9751. You also have the options of writing him a note, or emailing the director at alamedaprek@gmail.com
Registration:
A onetime registration fee (equal to one month’s tuition) is charged to reserve your child’s space in the program. The fee is non-refundable and is not applied toward tuition.
Enrollment:
The packet of forms you received for enrollment must be completed and returned to BAPP before your child/ren start the program. The information is kept confidential at BAPP and must be maintained accounting to the county, state, and federal guidelines. Please keep the information up to date by notifying us in writing of any change. Parents will be charged for the days pre-k is in operation regardless of whether the child has attended class or not. There are no exceptions to this rule.
Class Time:
Monday – Friday Full Day: 8:30-2:45/3:00
Monday – Friday Half Day AM: 8:30-11:30
Monday – Friday Half Day PM: 12:00-2:45/3:00
BAPP pre-k follows the same calendar as Alameda School. Therefore, pre-k does not have class on conference days, teacher planning days, and winter and spring break. Occasionally, the Portland Public School District changes the calendar with little notice. While we try to avoid such confusion, we reserve the right to change our calendar when necessary.
The hallway in front of the classroom is a great place to chat with other parents and arrange play dates. Do not bring dogs into the building or tie them up outside near the building. These relate to Beaumont School’s safety policies.
Please do not use cell phones in the classroom.
Please convey this information to all who sign in/out your child from the program.
Staff Qualifications:
The Staff at BAPP are professionals who have been chosen for their expertise, as well as their love of children. Our Staff members have extensive knowledge and experience in early childhood education, and are dedicated to providing a safe, stimulating, and nurturing environment for children. Ongoing study and training keep staff up to date in Early Childhood Education, CPR, first aid, and job related skills.
BAPP always welcomes an exchange of information. We care about your opinions and realize it is important to have a bond of trust in working with your child. On a daily basis, your child’s BAPP teacher will be able to talk and share information with you. However, this is usually fairly brief because of the fact that she/he must simultaneously be available for other children and parents. If you want to have an extended, uninterrupted talk about your child, please make an appointment with the Director.
*Please do not ask IED (BAPP staff ) to babysit, housesit or dog-sit. IED’s policy is that the staff cannot work privately for BAPP/IED families while employed at IED.
Guidance and Discipline:
Our staff demonstrates ways to use words instead of force. Social behaviors such as cooperating, helping, teamwork, and taking turns are encouraged. Positive approaches are used in guiding children. These include redirection and encouragement. The staff use consistent, clear rules, and talk to the children in terms of choices. This means you may hear a teacher say, “Since you did not listen to my words, this shows me that I will need to make your choices until I feel you’re ready to try again.” No physical punishment or negative discipline methods that hurt, frighten, or humiliate children are used.
Parents are consulted if a child’s behavior is frequently inappropriate or disruptive, and is not responsive to our approaches. Exceptions of children’s behavior are appropriate for the development level of the children. Violent words and actions are simply not tolerated at BAPP. Depending on the circumstances, a child may be sent home as a consequence of violence.
Curriculum:
The classroom schedule is carefully planned to meet the developmental goals and needs of children. The program offers a wide range of activities and materials that are appropriate and challenging for the children in the room. Physical activity is an important part of our daily curriculum.
Parent Folders:
Each family has a folder in the classroom. In this folder we put memos, fee notifications, receipts, and information about school and community events. If your family needs two folders so that each parents gets the information, please let a teacher know. Please check your folder regularly. If there is a note on the sign in sheet or the classroom door asking you to check your folder, please check it that day.
Also remember that these folders are for us to contact you. If you have something for us, please do not put it in your folder or give it to a teacher. Instead you may place it in the locked drop box located inside the classroom.
Communication:
It is very important that BAPP be informed of any changes in the following areas:
*Phone numbers and emergency contacts. BAPP must be able to reach you in case of an emergency.
*Whenever someone other than an authorized person is to pick up your child. You will be charged $10 if BAPP has to call to verify that someone is allowed to pick up your child.
Sign In Time:
Please accompany your child into the classroom and sign in. BAPP will not take responsibility for any child who is not signed in by an adult. Morning planning and preparation time is essential for our teachers. Please do not leave your child in the care of pre-k teachers before 8:30 AM. The teachers are often in and out of the classroom prior to this time to make copies and get supplies for the day.
The BAPP pre-k program drop off begins at 8:30 for morning session and full day students, and 12:00 for afternoon students. This time in the classroom is for teacher, parents, staff, and students. Parent to parent conversations should be held outside, away from the building so that the classes are not disturbed.
Sign Out Time:
If you have arranged to have your child picked up by someone other than the people authorized on your enrollment paperwork, please inform the BAPP staff ahead of time. You should also make a note on the sign-in sheet or in the parent log. The designated person must bring identification in order to pick up the child in question. If you want to add someone to your list, just tell the Director, or the Assistant Director. People on your authorized list do not need to be announced ahead of time, but do need to have ID.
It is very important that your child is picked up on time. If your child attends BAPP only for the am half day program, she/he must be picked up by 11:30.
If the child is in the full day or pm program, she/he must be picked up by 3:00 pm.
If your child is picked up after 11:30 or 3:00, there is an automatic late charge of $10.00.
In addition, for each minute past 11:35 or 3:05, there is a $2/minute charge. This is because the teachers and classrooms are needed for other activities and need to be free when the pre-k classes end. After a parent is late three times, the fees double.
Volunteering:
While parents are welcome to visit the classrooms; for example, to have lunch with your child, we find that it is not necessary to have volunteers in the classroom. If you would like to be more involved, please talk to the Director about opportunities to help. We need parents to organize special events, like family potlucks, cleaning the classrooms, and making copies for the teachers.
Holidays:
BAPP does not celebrate ANY holidays (this includes Halloween and Valentine’s Day.) We do acknowledge most holidays by reading books and occasionally making crafts, but we do not celebrate them.
Birthdays:
Birthdays will be acknowledged in class with a birthday crown and singing. Parents are welcome to send to school favorite photos of the birthday child, which they can share during circle time. If your child’s birthday does not fall on a school day, the teachers will make sure it is celebrated a day before or after. Please do not send any cookies or cupcakes to school.
Please arrange birthday parties and play dates outside of BAPP. Please use your BAPP directory to invite classmates to parties, rather than using the BAPP parent folders, which should be used only for official BAPP business.
Unless you are inviting all pre-k children, please do not bring any invitations to school. If you do plan on inviting the entire pre-k class, please allow the Director to distribute the invitations. We thank you for your understanding and cooperativeness.
Lunch and Snacks:
**WE ARE A PEANUT PRODUCT FREE PROGRAM**
When your child brings lunch from home, please send healthy choices. No soda or candy of any kind should be included. Please do not send fast food in with your child. We cannot microwave or refrigerate foods, as we do not have the facilities to do so.
Each full day and p.m session family will be asked to provide a fruit & vegetable once every 26 days for the children to share. This can be a bag of apples or carrots, pears peaches etc. When bringing a special snack for the class, the state and county regulations require that it must be purchased and brought to BAPP in the original, sealed packaging. It should not contain nuts or seeds, and unfortunately, no homemade snacks will be accepted. Please bring enough to serve all the children (26). The guidelines following state regulations will be posted on the sign in sheet.
Allergies:
**BAPP IS A PEANUT PRODUCT FREE PROGRAM**
In the event that a child with severe food allergies is enrolled in BAPP pre-k, we reserve the right to ban outright any foods that could cause any health complications for the child. While it may be inconvenient, we are confident that you would ask the same if your child had the allergy.
Rest Time:
After lunch, the full day pre-k children have a brief rest period. For all full day children, please provide a mat and a sheet for your child for rest time. **SEE ATTACHMENT FOR MORE INFORMATION**
Health Policy:
Keeping your child healthy is important to us. For this reason we must exclude children with contagious or infectious conditions. When your child becomes ill or is unable to participate in group activities, you will be asked to remove your child from the center within a maximum of 30 minutes.
Often the most contagious state of a child’s illness is just before symptoms appear. Signals such as change of behavior, pulling at ears, drowsiness, loss of appetite, or inability to participate in room activities, might indicate that your child is at the beginning stage of an illness. Staying home to get extra rest may ward off the illness and will also prevent spreading it to other children in the program.
The criteria used to determine when a child needs to be excluded from the program are based on the State and County regulations. Please keep your child home if he/she experiences: sore throat, runny nose, skin rash, diarrhea, inflamed eye, fever, nausea, vomiting, coughing, head lice, or ear ache.
As an added consideration, please call to alert us when you keep your child home because of the more serious and contagious symptoms listed above. Though we wash hands several times a day, viruses and pink eye spread quickly through a group of forty children.
Children have not fully developed their immunity to diseases, so they are ill more frequently than most adults. Often this happens when you are most needed at work. However, since BAPP does not have nursing facilities for sick children, it is important that each parent makes alternatives arrangements for back up care.
Also, a child cannot stay at school with blood on his/her clothes. If your child frequently gets bloody noses or anything of the sort, please be sure there’s a change of clothes at BAPP.
Medication:
A medication form must be completed to authorize administration of any medicine. Please bring the medicine in its original container. Dosage and the child’s name must be clearly visible. We do not have sunscreen for the children to wear on hot days. If you want your child to wear sunscreen, please bring a bottle labeled with your child’s name, and let the teachers know it is in your child’s locker.
Accidents:
Our staff is trained in CPR and pediatric first aid. In the event of an accident or acute medical situation, we will assess the situation and keep you informed. If medical treatment is necessary, we will get your child to the nearest emergency facility. We will use the information you provide on the BAPP forms for any treatment releases.
Emergency Plans:
Fire:
In case of Fire, the children will be escorted from the building as previously arranged through fire drills. If the BAPP space is damaged, the children will be taken to another part of the building when safety permits.
Lock Down:
Unfortunately, lock down drills are now a routine in schools. During a drill, children are gathered together away from the door, which is locked, and the lights are turned out. All entrances and exits are locked so that nobody can enter or leave the building. The drills usually last about five minutes and the children spend the time listening to their teachers read a story. Few children are frightened by the experience, but you will be informed when there’s a drill so that you can discuss it at home if you’d like. Through these drills, your child will learn how to behave in case we have an actual lock down. In the event of a lock down, nobody will be allowed in the school, including parents. As soon as it is safe, we will contact you about pick up.
Emergency Evacuation:
In the event that an emergency causes us to evacuate the building, the staff will take the children out of the school until the school is safe for re-entry. The primary evacuation route is posted in each classroom.
School Closures:
Whenever Portland Public Schools close because of snowy or icy conditions, BAPP will also close. Likewise, when classes are delayed, BAPP will be delayed; when school closes during the day, BAPP will also close. If we have to close our facility, BAPP staff will call to ask you to pick up your child or make arrangements to have him/her picked up. BAPP will also close if the power is out for a prolonged period of time.
Unfortunately, BAPP tuition will not change because of closures. Our expenses (such as room rental and insurance) will not change during such a time, and we count on tuition to cover these expenses.
Clothing:
Children should wear clothes that are suitable both for the season and the activities which take place in pre-k. In our experience, when children wear clothes depicting super heroes, they type of play in which they engage changes. These characters often involve “good guys” versus “bad guys” and the children tend to play more wildly and violently than at other times. Therefore, we encourage you to keep this type of clothing at home.
*Please do not send your child to school with violent or otherwise inappropriate logos or graphics. We will have children wear a t-shirt over it if they are inappropriately dressed.
Remember that children spend a lot of time each day outside, so shoes should be comfortable running shoes rather than clogs, cowboy boots, Crocs or sandals. It is a good idea to label coats, sweaters, rain boots, and gloves, etc. Please do not send your child to BAPP wearing face makeup and/or costumes.
Please pack an extra change of clothes (including socks and underwear) to be kept at BAPP. Children often need to change during the day whether it is because of an “accident” or because they enjoy playing in the mud. If a change of clothes is not available when needed, you will be called and asked to bring one immediately. When your child wears the extra clothes home, please be sure to replace them right away.
Toys:
No toys from home are allowed. A special sharing time will be arranged by the teachers. On these days, teachers will be specific regarding what is appropriate to bring. War toys, guns, and Barbies, will not be welcome.
Rough-Housing:
BAPP provides a safe, supportive environment for all children. Rough housing does not work toward that goal and therefore is not allowed at BAPP. Parents are asked not to rough house with their children or others at BAPP.
Mandatory Reporting:
The State of Oregon requires that all members of childcare institutions be on the lookout for and report to the State any and all cases of child abuse. BAPP is, therefore, obligated to report ANY suspected cases of child abuse and/or neglect.
Financial Information
Payments:
It is essential that all parents remember BAPP is a non-profit program. We have several major expenses (rent, insurance, and payroll to name a few), and our only income is tuition received from families. Late payments have a serious effect on our program. For this reason alone, we charge fees for late payments. The finder fees and late pick up fees are charged because looking for children at check in time, and waiting with children after closing time are not within the normal bounds of the job description. Families should be aware that we use fees as reminders to follow the policies that parents agree to follow, upon enrollment.
BAPP does not bill families each month. Tuition must be paid by the 25th of the previous month (see attached payment schedule page 8). For example, February’s tuition, as well as any fees charged in January, must be paid by January 25th. Any tuition received after the 25th of the month will be considered late and late fees will be charged. (All fees are explained later in this policies packet.). If the last 25th of the month falls on a weekend or a day that school is not in session, the tuition and fees must be paid before that weekend. Please write your child’s name on your check, especially if it’s different from your own.
**If the payment is not made within 5 IED business days (Sunday-Saturday), the child’s attendance at IED will be suspended until the account is brought up to-date.
**Please direct any billing questions to the Assistant Director at iedprogram2@gmail.com.
Tuition:
The tuition for the school year 2011-2012:
Full day, 8:30 am to 2:45/3:00 pm — $475.00 (pro-rated for the month of June).
Half day, 8:30 am to11:30 am — $345.00 (pro-rated for the month of June).
Half day, 12:00noon to 2:45/3:00 pm — $345.00 (pro-rated for the month of June).
Fees:
BAPP has a policy of charging fees as a reminder for parents to follow our policies regarding payment and pickups. If your family has difficulty picking up your child on time, for example, or paying tuition in a timely manner, you will be asked to meet with the Director. Chronic charges could result in dismissal from the program.
∙An automatic $10 late fee will be charged for children who are not picked up by 11:30 or 3:00 pm, respectively. In addition, after 11:35 and 3:05, there is a $2/minute charge. After three late pick up fees, the parents in question will be required to meet with the Director. After a parent is late three times, the fees double. Chronic late pick-ups could result in dismissal from the program.
∙A $10 fee will be charged if we have to call about an unauthorized person picking up your child.
∙A $10 fee will be charged if we have to provide a change of clothes
∙A $10 fee will be charged if tuition is not in by the due date, plus $2 every school day after the 25th until it is paid. After three late tuition fees, the parents in question will be required to meet with the Director. Chronic financial trouble could result in dismissal from the program.
∙A $25 fee will be charged if your check is returned by the bank for any reason. After the second NSF, you must pay your monthly tuition by money order or cash.
If the tuition is being split between two or more parties, the checks must be turned in together. It is the job of the parents/guardians, not the BAPP, to keep track of who owes what. Turning in the money together on the same day will avoid any confusion. Again, please write your child’s name on your check.
Third Party Payments:
Parents/guardians are welcome to use assistance from AFS and other organizations to pay BAPP tuition. It is a parent’s responsibility to get the caseworker or other contact person in touch with BAPP. Furthermore, we require that parents pay the first month in full. This way, the family will be credited when the agency’s check arrives, and the credit will carry over each month so that BAPP never has to wait for tuition.
Financial aid:
Income based financial aid is available. Please ask for an application if interested. Financial aid forms are due at three specific times of year, along with the necessary proof of income and expenses. Families are responsible for reapplying at each due date.
Receipts:
Please make a note on your check if you need a receipt for your payment. Each receipt includes our State and Federal Tax ID numbers, but if you would like a tax receipt between January and April please speak to the Director or Assistant Director. If you are reimbursed for payment, and require a signature for processing, please give the paperwork to the Director or Assistant director and allow some time to get it back.
Withdrawal from the Program:
We require 60 days’ written notice for withdrawing from the program.
If your child is in attendance for the month of May, you will be responsible for June’s tuition.
Questions?
Please contact BAPP’s Director at 503.287.9751 or at alamedaprek@gmail.com and for billing questions email Ingrid at alamedaprek1@gmail.org.
Please remember it is your responsibility to educate other people involved in picking-up, tuition payments etc. of our policies to avoid any confusion.
Tuition Due Dates 2011-2012
Month: Due Date:
- September 2011 August 25, 2011
- October 2011 September 25, 2011
- November 2011 October 25, 2011
- December 2011 November 25, 2011
- January 2012 December 25, 2011
- February 2012 January 25, 2012
- March 2012 February 25, 2012
- April 2012 March 25, 2012
- May 2012 April 25, 2012
- June 2012 May 25 2012 (pro-rated tuition)
